Job description
Office and Finance Manager
Book-keeping and more!
Position overview
Office & Finance Manager
We are looking for an individual who is detail oriented and has a passion for connecting kids to the outdoors and youth development. Must have experience in accounting, payroll, accounts payable and receivable, budgeting, customer service, program registration, scholarship administration and office management. Lastly, we are a fast-paced, dynamic, progressive, and innovative team committed to growth and challenging the status quo, looking for just the right fit.
This is a full-time position working 40 hours per week. The salary range is $25-$28 per hour. We offer a flexible working schedule, vacation and sick time, retirement plan and health insurance stipend for qualifying staff. As well as our offices are located at the beautiful Sondermann Park with hiking and biking trails.
Role & Qualifications
Office & Finance Manager Position
General:
- Support ED, BOD and all staff as needed
- Maintain organizational communication including phone and mail coordination
- Communicate with BOD, members, participants, vendors, and staff as needed
- Compose and type correspondence as needed
- Maintain HR files and administrative files
- Manage employee’s benefits including insurance, direct deposit, and workers comp
- Work as a team to maintain positive attitude of staff and BOD
- Support ordering office supplies
- Support coordination of staff as needed
Financial:
- QuickBooks Online experience preferred
- Organization-wide accounting
- Oversee /manage accounts payable/receivable
- Enter and pay bills
- Invoice customers
- Receive Payments/Deposit Funds
- Reconcile credit card statements
- Reconcile checking accounts
- Prepare monthly financial reports
- Payroll
- Review employee timesheets on a weekly basis (make necessary corrections)
- Complete payroll and submit to Altitude Payroll
- Complete yearly worker’s compensation audit
- Prepare 990 Tax Organizer for accountant/review draft copy when completed
- Work with auditor during audit
- Track restricted funds
- Assist the Executive Director in the development of the annual operating budget
- Review and renew and update insurance policies annually
Programs:
- Support programs as needed
- Prepare invoices and contracts as needed
- Assist with registration for programs through registration software.
- Be knowledgeable about programs to answer questions for parents.
- Data management for program participants
- Track payments by programs
- Assist program staff with budgeting and reporting
Development:
- Work closely with ED and staff to coordinate budget
- Work closely with ED and staff to coordinate special events
- Assist with sending thank you notes to donors when donations are made.
- Maintain database of donor and foundations.
Other duties as assigned
To Apply: Send resume and cover letter to Heather Graves, MS MLS Executive Director at hiring@catamountinstitute.org
*No phone calls please
