Job description

Office and Finance Manager

Book-keeping and more! 

Position overview

Office & Finance Manager

Role & Qualifications

Office & Finance Manager Position


  • Support ED, BOD and all staff as needed
  • Maintain organizational communication including phone and mail coordination
  • Communicate with BOD, members, participants, vendors, and staff as needed
  • Compose and type correspondence as needed
  • Maintain HR files and administrative files
  • Manage employee’s benefits including insurance, direct deposit, and workers comp
  • Work as a team to maintain positive attitude of staff and BOD
  • Support ordering office supplies
  • Support coordination of staff as needed


  • QuickBooks Online experience preferred
  • Organization-wide accounting
  • Oversee /manage accounts payable/receivable
    • Enter and pay bills
    • Invoice customers
    • Receive Payments/Deposit Funds
    • Reconcile credit card statements
    • Reconcile checking accounts
  • Prepare monthly financial reports
  • Payroll
    • Review employee timesheets on a weekly basis (make necessary corrections)
    • Complete payroll and submit to Altitude Payroll
    • Complete yearly worker’s compensation audit
  • Prepare 990 Tax Organizer for accountant/review draft copy when completed
  • Work with auditor during audit
  • Track restricted funds
  • Assist the Executive Director in the development of the annual operating budget
  • Review and renew and update insurance policies annually


  • Support programs as needed
  • Prepare invoices and contracts as needed
  • Assist with registration for programs through registration software.
  • Be knowledgeable about programs to answer questions for parents.
  • Data management for program participants
  • Track payments by programs
  • Assist program staff with budgeting and reporting


  • Work closely with ED and staff to coordinate budget
  • Work closely with ED and staff to coordinate special events
  • Assist with sending thank you notes to donors when donations are made. 
  • Maintain database of donor and foundations.

Other duties as assigned

To Apply: Send resume and cover letter to Heather Graves, MS MLS Executive Director at

*No phone calls please

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